At some point, every student may need to take time off from school whether because of illness, a family function, or urgent personal reasons. In such cases, writing a clear and polite leave letter is very important. Knowing the right school leave letter format helps you express your reason properly and shows respect to teachers or principals.
This article will walk you through the basics of a leave letter, different simple formats you can use, and ready-to-copy samples for common situations. Whether you are a parent or a student requesting leave for school, these examples will guide you step by step. With these, you’ll never have to worry about how to write a proper leave letter again.
What is a School Leave Letter?
A school leave letter is a formal request written by a student or their parents/guardians to the class teacher or school principal. The purpose is to ask permission for being absent from school for a certain period of time.
It is usually written for reasons like:
- Illness (fever, cold, chickenpox, etc.)
- Family function or travel
- Urgent work at home
- Emergency situations
Why is a School Leave Letter Important?
Writing a proper school leave letter has many benefits:
- It shows respect for school rules.
- Teachers know why the student is absent.
- It helps in record keeping for attendance.
- It creates a habit of formal communication for students.
School Leave Letter Format
A good leave letter should be short, polite, and clear. Below is the simple format:
1. Sender’s Information (student’s or parent’s name, class, roll number)
2. Date (when the letter is written)
3. Receiver’s Information (teacher’s or principal’s name, school name)
4. Subject Line (reason for leave in one line)
5. Greeting (Respected Sir/Madam)
6. Body of the Letter (reason, dates of leave, request for permission)
7. Closing (Thank you, Yours obediently/sincerely)
8. Signature (name of student/parent)
School Leave Letter Examples
Here are some ready-to-use leave letter formats in simple words.
1. Sick Leave Letter (by Student)
To
The Class Teacher
ABC Public School
Date: 24 August 2025
Subject: Request for Sick Leave
Respected Sir/Madam,
I am not feeling well and have been advised by the doctor to take rest. Kindly grant me leave for two days (24th and 25th August 2025).
Thank you for your understanding.
Yours obediently,
Hudson
Class 6 – Roll No. 12
2. Sick Leave Letter (by Parent)
To
The Principal
ABC Public School
Date: 24 August 2025
Subject: Leave Application for My Son
Respected Sir/Madam,
My son, Rohan Sharma of Class 6, Roll No. 12, is suffering from fever. The doctor has advised rest for three days (24th to 26th August 2025). Kindly allow him leave from school during this period.
Thank you.
Sincerely,
Rajesh Sharma (Parent)
3. Leave Letter for Family Function
To
The Class Teacher
XYZ High School
Date: 24 August 2025
Subject: Request for Leave
Respected Sir/Madam,
I request leave for two days (26th and 27th August) as I need to attend a family function out of town.
Kindly grant me permission.
Yours obediently,
Ananya Singh
Class 8 – Roll No. 18
4. Urgent Leave Letter
To
The Principal
St. Mary’s School
Date: 24 August 2025
Subject: Urgent Leave Request
Respected Sir/Madam,
Due to an urgent personal matter at home, I will not be able to attend school on 24th August 2025. Kindly grant me one day’s leave.
Thank you.
Yours sincerely,
Ravi Kumar
Class 7 – Roll No. 10
5. Long Leave Application (Travel)
To
The Principal
ABC Public School
Date: 24 August 2025
Subject: Application for Leave
Respected Sir/Madam,
I request leave for five days (24th to 28th August 2025) as my family is going out of town. Kindly allow me to take leave for these days.
I will make sure to complete all pending work after returning.
Yours obediently,
Priya Verma
Class 9 – Roll No. 25
Tips for Writing a Good School Leave Letter
- Always keep it short and polite.
- Mention the exact dates of leave.
- State the reason clearly.
- Use formal language (avoid slang).
- Always thank the teacher/principal.
- Parents can write for small children, but older students should write themselves.
Common Mistakes to Avoid
- Writing too long and confusing letters.
- Forgetting to add dates of leave.
- Using casual words like “Hey” or “Bye”.
- Not mentioning the student’s details (class, roll no.)
Final Words
Writing a school leave letter doesn’t have to feel difficult. The key is to keep it polite, simple, and clear. In this guide, we walked through different school leave letter format for sickness, family functions, urgent work, and other reasons so that students and parents can quickly choose the one that fits their situation. You can also adapt these samples as a leave application to class teacher, making the process even easier.
By following these easy formats, you can save time, communicate respectfully with teachers, and make sure your request is understood without confusion.
Whether it’s a short absence or a longer leave, just pick the right format, fill in your details, and your letter will be ready. Start practicing with the examples above, and you’ll never struggle with writing a school leave letter format again.
FAQs on school leave letter format
Q1. Who should the leave letter be addressed to?
Usually, it should be addressed to the class teacher or the principal.
Q2. Can parents write a leave letter for children?
Yes, parents often write leave letters for younger children.
Q3. How many days of leave can be requested?
It depends on school rules. Short leaves are usually accepted easily, but longer leaves may require approval from the principal.
Q4. Is email allowed instead of a handwritten letter?
Yes, many schools today accept email leave applications. But traditional handwritten letters are still common.
